Website Privacy Policy (please contact us directly if you require a hard copy of this policy)

 

RWF Carpentry (South East) Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website: www.rwfcarpentry.com (“our site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.

 

Please read this privacy policy carefully and ensure that you understand it. Your acceptance of our Privacy Policy is deemed to occur upon your first use of our site.   If you do not accept and agree with this Privacy Policy, you must stop using our site immediately.

 

1. Definitions and Interpretation

In this Policy, the following terms shall have the following meanings:

 

“personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to us via our site. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998 and EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and

“We/Us/Our” means RWF Carpentry (South East) Ltd, a limited company registered in England and Wales under company number 06400976, whose registered address is Archer House, Britland Estate, Northbourne Road, Eastbourne, East Sussex, BN22 8PW, and whose main trading address is 3 Kelchers Lane, Golden Green, Tonbridge, Kent, TN11 0BJ.

2. Information About Us

2.1  Our site is owned and operated by us.

2.2  Our VAT number is 915188318.

2.3  Our Data Protection Officer is Jo Harrington, and can be contacted by email at info@rwfcarpentry.com; by telephone on 01732 850381, or by post at 3 Kelchers Lane, Golden Green, Tonbridge, Kent TN11 0BJ.

2.4 We are a member of CHAS, SMAS, Constructionline, HS Direct.

 

3. What Does This Policy Cover?

This Privacy Policy applies only to your use of our site. Our site may contain links to other Websites. Please note that We have no control over how your data is collected, stored, or used by other Websites and We advise you to check the privacy policies of any such Websites before providing any data to them.

 

4. Your Rights

4.1 As a data subject, you have the following rights under the GDPR, which this Policy and our use of personal data have been designed to uphold:

4.1.1  The right to be informed about our collection and use of personal data;

4.1.2  The right of access to the personal data We hold about you (see section 12);

4.1.3  The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 13);

4.1.4 The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 13);

4.1.5 The right to restrict (i.e. prevent) the processing of your personal data;

4.1.6 The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);

4.1.7 The right to object to Us using your personal data for particular purposes; and

4.1.8 Rights with respect to automated decision making and profiling.

4.2 If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 13 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.

4.3 For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

 

5. What Data Do We Collect?

Depending upon your use of Our site, We may collect some or all of the following personal and non-personal data:

5.1 name

5.2 business/company name

5.3 business address

5.4 contact information such as email addresses and telephone numbers

5.5 demographic information such as post code

5.6 IP address

 

6. How Do We Use Your Data?

6.1  All personal data is processed and stored securely, for no longer than is  necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the Data Protection Act 1998 and GDPR at all times. For more details on security see section 7, below.

6.2 Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g. by using Our site) or because it is in Our legitimate interests. Specifically, We may use your data for the following purposes:

6.2.1 Supplying Our services to you (please note that We require your personal data in order to enter into a contract with you);

6.2.2 Personalising and tailoring Our services for you;

6.2.3 Replying to emails from you.

6.3 With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email or post with information, news, and offers on Our services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the Data Protection Act 1998, GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.

6.4 You have the right to withdraw your consent to Us using your personal data at       any time, and to request that We delete it.

6.5 We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):

6.5.1 12 years if you have entered into a work project with us, 3 months if you supply your personal data for enquiry purposes only and do not enter into a contract with us.

 

7 How and Where Do We Store Your Data?

7.1  We only keep your personal data for as long as We need to in order to use it as   described above in section 6, and/or for as long as We have your permission to keep it.

7.2  Your data will only be stored in the UK.

 

7.3 Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our site.

Steps We take to secure and protect your data include:

a) Secured server

b) Encrypted folders

c) Adhere to our stated retention period

 

8 Do We Share Your Data?

8.1 Subject to section 8.2 and 8.3, We will not share any of your data with any third parties for any purposes.

8.2 In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal obligations, a court order, or a governmental authority.

8.3 We may sometimes contract with third parties to supply products and services to you on Our behalf. These may include payment processing, delivery of goods and services.  In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.

 

 

9 What Happens If Our Business Changes Hands?

9.1 We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.

9.2 In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your data deleted or withheld from the new owner or controller.

 

10 How Can You Control Your Data?

10.1 In addition to your rights under the GDPR, set out in section 4, when you submit personal data via Our site, you may be given options to restrict Our use of your data.

10.2 You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

 

11 Your Right to Withhold Information

You may access certain areas of Our site without providing any data at all. However, to use all features and functions available on Our site you may be required to submit or allow for the collection of certain data.

 

12 How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by Us (where such data is held).  Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details.

 

13 Reporting breaches

We, as a data controller, adhere to GDPR and will report any breach to the ICO within 72 hours.   Agreed processes for reporting the breach:-

• Contact ICO on 0303 123 1113

• Adhere to the advice they give

• Document the breach on non-compliance forms to use for future learning/protection.

 

14 Contacting Us

If you have any questions about Our site or this Privacy Policy, please contact Us by email at info@rwfcarpentry.com by telephone on 01732 850381 or by post at 3 Kelchers Lane, Golden Green, Tonbridge, Kent TN11 0BJ.  Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).

15 Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our site following the alterations. We recommend that you check this page regularly to keep up-to-date.

 

The content on our site does not constitute advice on which you should rely.  It is provided for general information purposes only.  We make no representation, warranty, or guarantee that our site will meet your requirements, that it will not infringe the rights of third parties, that it will be compatible with all software and hardware, or that it will be secure.  We make reasonable efforts to ensure that the content on our site is complete, accurate, and up-to-date.  We do not, however, make any representations, warranties or guarantees (whether express or implied) that the content is complete, accurate, or up-to-date.